Benefits Of Google Workspace (Formerly G Suite) For Your Business

Today, Google Workspace is the preferred brand of cloud-based business solutions as it is used by over a billion people all over the world. It is a cloud-based service offered by Google that comes with a wide range of features and benefits suitable for many kinds of businesses with both in-office and remote working requirements. In this guide we are going to share some of the important features and benefits of Google Workspace that are beneficial to your business whether it is a small business or large enterprise.

What Is Google Workspace

Google Workspace is a cloud service platform which offers a set of productivity and communication apps for startups, small enterprises, large enterprises, people, education, and nonprofits organizations. It is Google’s suite of intelligent apps. The productivity toolkit of Google Workspace includes multiple tools  such as Gmail, Drive, Docs, Sheet, Slide, Calendar, Chat, Meet and more. With the advanced version of Google Workspace, Google guarantees better user experience, integration, and a new identity.

Google Workspace Tools That Are Used On Daily Basis

Google offers different tools or apps that are useful for office employees and individuals on a daily basis. These tools are offered according to Google Workspace’s different plans you can use.Here are some tools that are useful for your business.

1. Gmail

In addition to the standard features of Google’s Gmail like email filtering, message scheduling, spam blocking, and a convenient right-click menu, the new Workspace Gmail is ad-free and has the option of email address customization of employees to match the company’s domain. Gmail can easily integrate with other Workspace tools to allow users to send meeting invitations using Google Calendar or discuss projects directly using Google Meet and Google Chat.

2. Google Drive

Drive is a cloud-based storage option, ensuring secure access to Workspace files. There are different packages available for users.In all cases, storage is pooled across all the users. For collaborative work, shared drives with a variety of permissions and access features are an ideal option as they help in effectively organising projects and files.

3. Google Docs, Slides And Sheets

Google Docs is a web-based word processor which is a part of its Editors office suite that includes Slides for presentations, Sheets for spreadsheets, and Forms for surveys.These dynamic creation applications by Google enable users to create documents, spreadsheets, or presentations from within their web browser. These programs improve team collaboration by allowing multiple users to work on the same document, in real-time, without having to start from scratch every single time.

These apps have various interesting features like version-checking, built-in chat, and automatic saving that make collaboration an effortless task. The best part is the documents created on Google Workspace don't take up space on your storage.

4. Google Calendar

Calendar is designed to integrate easily with other Workspace tools like Drive, Gmail, and Meet. The calendar gives the employees the ability to stay on top of their own commitments and get an oversight on their colleagues’ availability. Besides day, week, month, and year view, the calendar also presents the option of displaying the full schedule of a user, listing all the upcoming events on one page.

5. Google Chat

Google Chat, along with the video equivalent Google Meet, has replaced Hangouts as the main messaging tool of Google. Giving the users the ability to message contacts directly, build a community with spaces that can support up to 500K members.The user can access this directly through Gmail or a standalone app.

6. Google Forms

When it comes to online surveys, collection of data and forms, Google Forms is one of the most popular platforms out there, and for good reason! It's intuitive, free, and has a ton of features and functions.

7. Google Meet

Meet is Google Workspace’s video conferencing tool including Google Hangouts and Google Meet, for virtual meetings. Integrated with the other Google Workspace programs, these apps support high-quality one-on-one or group video conferences, with Google Meet capable of hosting up to 500 participants on a call.

8. Google Keep

Google Keep allows users to make different kinds of notes, including: texts, lists, images and audio. Users can set reminders, which are integrated with Google Now, with options for time or location.Text from images can be extracted using optical character recognition technology.

9. Google Workspace Admin Console

The Admin console for Google Workspace allows business owners to easily manage everything from one single place. It got an overhaul recently and is a lot better than it was previously with Google Apps.

10. Access Control

Everything From adding new users and groups, managing devices, configuring security settings (like 2-Factor Authentication), and adding new custom domains for your business  can be done using the G suite admin console. An admin account has privileges to manage services for other people in your organization. The Admin console is only available when you're signed in to an administrator account. If you don't have access to an admin account, get help from someone else who does.

Benefits of Google Workspace For Businesses

While all the features mentioned above are great, Here are some of the real benefits of using Google Workspace for your business.

1. Regular Updates

The G suite is continuously evolving, with Google rolling out multiple updates to make Google Workspace better with time. This commitment to innovation ensures that organizations adopting Google Workspace have access to the latest tools in the industry. Its architecture is scheduled downtime for updates providing users with access to cutting-edge features, without any interruption.

2. Compatible And Easy To Use

One of the significant benefits of Google Workspace for your business is most of your employees are already using Google Docs and Gmail. This smoothens the transition and ensures that you do not have to waste time explaining to new employees about how to use these tools since they are so easy to use and compatible for all users. Moreover, it has the best compatibility on mobile devices as compared to any other email service provider.

3. Uptime And Reliability

Google is considered one of the best platforms,when it comes to reliability and uptime. Google Workspace offers 99.9% Service Level Agreement (SLA) for covered services. Because email is a crucial part of every business, Google Workspace has no maintenance windows or scheduled downtime. All their data centers are created with a robust and secure infrastructure.

4. High Security

G Suite is designed on the Google Cloud Platform, which  offers a highly secure and trusted environment by a few of the biggest companies across the world. Google is leading the market with a Security-First Mindset which means they have industry-leading expertise and knowledge backing every product, including Google Workspace.

5. Affordable

Google Workspace is not the cheapest, but it’s affordable. There are also many cheaper providers, but you should invest in a reliable suite of tools that has been tested and proven by big companies over time. This will give your employees safety and security as you work every day.

6. Cloud Search

If you wish to take search capabilities in Google Workspace even further, the Cloud Search feature allows you to search across your company’s content in Google Workspace. From Gmail and Drive to Docs, Sheets, Slides, Calendar, and more.

7. Vault 

This feature allows you to manage, retain, search, and export your businesses’ email, Google Drive file content and on-the-record chats. Basically, you can archive all your data and set retention policies.

8. Seamless Collaboration With Third Parties

Google Workspace provides seamless collaboration with both internal and external users without the need for additional licences. This feature proves invaluable in activities involving numerous participants, such as proposal writing, budgeting process, and real-time information publication. This platform effortlessly integrates with Customer Relationship Management (CRM) and other third-party apps, enhancing productivity and reducing data inconsistencies.

9. Accessibility from multiple devices

Google enables users to access the Google Workspace application from any device with a browser and an internet connection.Native apps for Android and iOS enhance the user experience on smaller screens and touch devices. This flexibility liberates users from being tied to specific devices, allowing secure access to information from anywhere. Google Workspace also supports offline work by sync files and emails when a network is not available.

10. Highly Scalable

Services like Gmail and Google Drive serve over a billion users in the world. The scalability of Google Workspace allows organizations to maximize collaboration, leading to significant improvements in efficiency and productivity.

Conclusions

Hence, Google Workspace provides advanced benefits and solutions for all kinds of businesses.

Its business starter plan helps small businesses to set up and run business operations efficiently

and affordably. We have discussed some of the top benefits of Google Workspace in this guide.

These features are especially more beneficial for operating IT service desks and other

functionalities.

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March 23, 2024

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