Google Workspace and Microsoft office 365 are arguably the most popular and commonly used suites of business productivity tools. Through these tools Microsoft and Google aim to offer a complete package of cloud-based applications and services for easier communication and collaboration. In this article, we will compare the two suites, analyze their features, plans and pricing, and key differentiators to help you make the right choice.
What Is Google Workspace
Google has been offering more than just its search engine for a while now. Office solutions were also part of its product portfolio relatively early on. Initially Google was actually one of the first to offer spreadsheets, word processing, and presentations via a web application in the browser. By integrating Gmail and Google Drive, the individual programs in the meantime, it has grown into a comprehensive suite that is completely in the cloud.
Features of Google Workspace
Comprehensive communication tools
Cloud storage and file sharing
Collaborative document editing
Calendar and scheduling
Advance security features
Pros And Cons of Google Workspace
What Is Microsoft 365
Hopefully Word, Excel, and PowerPoint are some of the most well-known programs in the world and are part of the standard equipment in many offices. Microsoft 365 enables software solutions to be used in the cloud. This simplifies working on the go and transforms traditional office applications into modern collaboration tools.
Features of Microsoft 365
Advanced Office Applications
Integrated Email and Calendar
Effective Team Collaboration
Cloud Storage with OneDrive
Comprehensive Security & Compliance
Advanced Office Applications
Integrated Email and Calendar
Effective Team Collaboration
Cloud Storage with OneDrive
Comprehensive Security & Compliance
Pros And Cons Of Microsoft365
Google Workspace vs. office 365: Comparison
Here we are going to compare google cloud and office 365 on some of the important features they provide.
1. Plan & Pricings Google Workspace vs. Office 365
Google workspace
Business Starter: This Plan is ideal for new startups or small businesses. The cost of this basic plan is $6 per user per month and includes 30GB of cloud storage for each user. This plan doesn’t include shared drives for your team, AppSheet, Cloud Search and Vault (for retaining, archiving and searching data).
Business Standard: This plan is available for $12 per user per month. This offers 2TB of cloud storage per user and supports video meetings for up to 150 participants and also allows recording of the meetings. Similar to Business Starter, this plan doesn’t include Vault for data retention and eDiscovery.
Business Plus: This plan is ideal for businesses looking for more storage capacity and enhanced security. It is available for $18 per user per month and includes several additional features like online meetings for up to 250 participants, attendance tracking and Cloud Search. This plan provides enhanced security and management controls, including Vault and advanced endpoint management.
Enterprise: Google’s most premium plan, this offers unlimited or customizable cloud storage. This plan includes all the key features of Business Plus as well as other advanced capabilities and security solutions, such as in-domain live streaming, Connected Sheets, AppSheet, S/MIME encryption, DLP, data regions and enterprise endpoint management. You can avail custom pricing for this plan by contacting Google’s sales
Microsoft 365
Microsoft 365 Business Basic: This basic plan is ideal for businesses that need simple remote solutions. This plan is available for $6 per user per month. It includes business email, 1TB of OneDrive for storage, and web and mobile versions of Word, Excel and PowerPoint. Desktop versions of Office apps are not included in this plan.
Microsoft 365 Business Standard: This plan is available for $12.50 per month per user and is best suited for organizations looking for complete remote and collaboration tools. It combines the Business Basic plan with all the premium office apps, including desktop versions.
Microsoft 365 Business Premium: This Microsoft 365 edition costs $22 per user per month. In addition to the premium apps and cloud services available in Business Standard, it also includes advanced security and management services. This plan is suitable for organizations that require advanced threat protection and remote work solutions.
Microsoft 365 Apps for business: This edition costs you $8.25 per month per user and is ideal for small businesses and startups that use Office apps and cloud file storage, but do not require Microsoft’s business email. This plan doesn’t include business email, Microsoft Teams and SharePoint.
2. Google workspace vs. office 365 Storage
Google Workspace offers affordable plans, starting at a price of just $6 per user per month. It includes 30GB of Gmail, 100GB of Drive storage, and 1 TB of storage per user for accounts that contain 5 or more users. This is plenty for most small to medium-sized businesses.
However, at an enterprise level, Microsoft Office 365 provides a more advanced security management center and data retention capabilities, especially for organizations that are looking for extra data control and compliance.
3. Google workspace vs. office 365 Productivity Tools
If you need to have an access to the full Microsoft 365 suite, including desktop, web, and mobile versions of Outlook, Word, Excel, OneNote, Access, and Publisher, as well as OneDrive, Exchange, SharePoint, and Teams, the Business Standard Plan is the only option for you. It’s the complete package that ensures you have all the tools you need to get the job done. Whereas Google Workspace edition includes apps such as Gmail, Calendar, Meet, Chat, Docs, Sheets, Slides, Forms, Keep, Currents, and Sites.
4. Google workspace vs. office 365 Customization
Google Workspace offers its users a range of customization features, allowing organizations to tailor their experience to their unique needs. These options include custom domain names and themes, custom email templates, and new custom extensions. while Microsoft Office 365 has a more fixed user interface with fewer customization options.
5. Google workspace vs. office 365 Third-Party Integration
Google has a vital ecosystem of third-party apps and services, ranging from media players to accounting software. This allows users to access high-end tools that they may not be able to find elsewhere, and it’s just one of the many reasons why people choose Google.
Microsoft business accounts cannot sync with non-Microsoft apps. In particular, accessing Google Drive from a Microsoft account can be difficult and involves connecting Google Drive to the OneDrive account.
6. Google workspace vs. office 365 Data Security
Google Workspace uses advanced AI to automatically detect and prevent threats such as phishing and spam. It also provides data loss prevention for Gmail and Drive, two-step verification, and security key enforcement. Google’s Vault for eDiscovery and archiving also ensures that you can manage and preserve your organization’s data for legal and compliance purposes.
Microsoft 365 also offers advanced threat protection capabilities, including safe links and safe attachments. It includes features such as data loss prevention, eDiscovery, and legal hold capabilities. Microsoft 365 also enforces multi-factor authentication and includes mobile device management, which can protect data on lost or stolen devices.
7. Google workspace vs. office 365 Data Recovery
Microsoft 365 offers a 30-day file history and automatically empties the Recycle Bin when the storage limit is reached. Archival methods like e-Discovery and Litigation Hold do not provide simple, unlimited point-in-time recovery and may not be included in all plans.
Google too provides a 30-day history of deleted files, with automatic clearing every 30 days. Google Vault, while archival, is not included in all Google Drive plans, and file recovery can be tedious, time-bound, and error-prone.
Both Microsoft 365 and Google workspace offer no built-in app for point-in-time data backup and recovery.
8. Google workspace vs. office 365 Customer Support
Google Workspace provides various levels of customer support based on the subscription plan. The support offerings include Email and Chat Support, Phone Support, Self-Help Resources, and Community Support. The quality of Google Workspace support is generally viewed as reliable. Still, the level of support can vary depending on the complexity of the issue and the subscription plan.
Microsoft 365’s customer support structure is also tiered with various levels of support provided Phone and Online Support, Dedicated Support for Enterprise Plans, Extensive Online Knowledge Base and Support for Customization and Technical Issues.
Microsoft 365’s customer support is often praised for its technical depth, especially for enterprise-level issues. However, smaller businesses or individual users might find the support less tailored to their needs.
Google Workspace vs. Microsoft 365 : Which is the best for my business?
Google Workspace and Microsoft office 365 and have a long list of attractive features that are designed to make your workflow smoother and more productive. For startups or small businesses that require simple, easy-to-use business applications that could get you up and running instantly, Google Workspace is the best choice.
For businesses that require powerful and sophisticated features, Microsoft 365 is the go-to productivity suite. Microsoft 365 has similar capabilities for collaboration and productivity. However, the learning curve is a bit steep when compared with the simplicity of Google Workspace.
Conclusion
Ultimately Google Workspace is a worthy competitor on the market leader in all relevant areas. Online, the Microsoft cloud service hardly offers a feature that is not available with Google. Only users who prefer to work with a desktop application rather than a web browser are better off with Microsoft office 365.
If you have any questions related to Google Workspace and Microsoft office 365 you can reach us. Lease packet provides Google Workspace and Microsoft Office 365 free migration support. Our 24×7 Instant Support team is all geared up to resolve all your issues and provide you the required technical support to make your server a success.
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